The Key Benefits of Managed Print for Schools

Today’s schools face many of the same challenges as businesses: tight budgets, security and privacy regulations to follow, and high expectations and demands. With the limited resources schools often deal with, it can be overwhelming but Managed Print Services (MPS) can help.

Upgrading Technology

Education is a print-heavy sector, with everything from student worksheets to confidential legal documents being churned out on a daily basis. Despite this burden, many school districts are trying to keep up with new demands using outdated technology. Printing equipment is often different across schools, leading to the need for the district to supply and maintain printers from multiple manufacturers at the same time.

An MPS provider can help by creating and carrying out a plan to upgrade your schools’ technology in a way that fits your budget. As new printers come online, you can take advantage of more efficient and secure ways to print. Over time, as your print environment becomes fully aligned, management and supplying become much easier, and cost-efficient tasks.

Reduce IT Workload

School districts must employ IT workers to handle the multitude of computers and other devices necessary in modern schools, but often it’s the IT team that also gets charged with the task of handling print issues. Getting around to troubleshooting those print issues usually falls to the end of their priority list. This is frustrating for teachers and students, as well as IT professionals.

An MPS provider will address small issues before they become bigger problems with prompt, professional, on-site and remote service, ensuring your equipment and systems are up and running while your IT team focuses on their core tasks.

Managing Documents

In the education sector, paper documents are a fact of life. But manually processing and filing all of those documents is not only time consuming – it opens the door to misfiling, loss and breach of security. A Managed Print Services provider will show you how to save time, money, storage space and headaches by automating key business practices with a digital document management system.

Predictable Budget

Across the country, school districts are struggling to maintain level funding year to year, having to make cuts that affect their students. With MPS, you are able to have a predictable and transparent budget, helping you make both long and short-term plans.

At the same time, a Managed Print Services provider can help reduce your overall costs, both immediately and in the long-term, so less of your money is going to print while you’re producing superior results.

Performance Data

A Managed Print Services provider can offer, via print environment assessments, comprehensive data reports on how your printers are being utilized. With this information in hand, they will be able to identify problem areas and work with you to develop a solution to close those gaps and keep your printers running smoothly and at peak efficiency.

Schools face a lot of obstacles, but print doesn’t have to be one of them. By partnering with a Managed Print Services provider your school district can reduce spending and waste, improve efficiency and security, and create a print environment that will help keep your schools operating at their peak.

Give one of our team members a call today and ask us about our free, no-obligation print assessment service. We’ll work with you to optimize your print environment, so you’re able to deliver more value to your staff and students.