Allied Blog

How to End Document Chaos with Document Management

The hybrid work model is here, and with it comes some unique challenges. Getting control over “content chaos” caused by the increasing amount of data and documents we are creating is a challenge to effective and efficient collaboration. Managing this issue is one of the biggest challenges businesses face.

According to the IDC (International Data Corporation), the amount of data created between 2020 and 2024 will be greater than the amount created over the past 30 years. You must address this challenge and build a strategy to manage the explosive growth of data.

How Much Time Do You Spend Searching for Data?

Is your data storage centralized or is your team spending time searching for the information they need? Does your team upload files via a hosting service, then email links to invite collaborators to view and contribute to their work? Does your team know where to find files when they need them?

Email was designed for communication, not for organizing storage, security, and finding data. Email management as a part of an overall document management system can enhance collaboration by making archived email messages and attachments available to authorized team members. Accessing information in a way that suits your team’s needs is tricky. That’s why it’s important to coordinate their efforts using digital tools for document management.

Don’t Lose Control of Your Information

With a document management solution, you can link documents that are part of the same business process by creating searchable, common data fields. Version control ensures that documents maintain their integrity, so you won’t waste time managing multiple copies. Poorly managed, undigitized documents and data create content chaos. This directly impacts your ability to collaborate effectively, increases security risks, and ultimately impacts your ability to provide an excellent customer experience.

An effective document management solution helps to prevent chaos by allowing your team to capture, identify, classify, distribute and archive documents within your business information systems. A document management solution efficiently integrates with your business software and collects and manages data from third-party apps. A DMS assimilates with your current environment to simplify the way you organize your company files and data providing greater control.

Are you ready to enhance collaboration, automate and improve business processes and eliminate reliance on cumbersome, inefficient, and expensive paper processes? Give us a call today and let us show you all the benefits of a document management solution for your business.

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